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The application period is now closed, as capacity has been reached. Thank you to the many people who submitted applications.

Host Organizations

Organizing Committee for the 2009 Hokkaido Marathon

• Hokkaido Amateur Athletic Association
• The Hokkaido Shimbun Press
• Hokkaido Cultural Broadcasting Co. Ltd. (UHB TV)
• FM Hokkaido Broadcasting Co., Ltd. (AIR-G')
• Doshin Sports Press
• Hokkaido Government
• Hokkaido Board of Education
• Sapporo City
• Hokkaido Amateur Sports Association
• Hokkaido Association of Cities, Towns and Villages
• Hokkaido Association of Towns and Villages
• Federation of Hokkaido chamber of commerce and Industry
• Sapporo Chamber of Commerce and Industry
• Hokkaido Tourism Organization
• Sapporo Tourist Association

Superintendent

Sapporo Amateur Athletic Association

Supporting Organization

Japan Association of Athletics Federations

Official Sponsor

Takeda Pharmaceutical Company Limited

Official Special Supplier

Idemitsu Kosan Co.,Ltd.

Date and Time

August 30 (Sun.), 2009 12:10 p.m. start

Event

Marathon (42.195 km)

Course

A 42.195-km course sanctioned by the Japan Association of Athletic Federations: starting at a point on the east side of Sapporo’s Nakajima Park (Hosui-dori) and finishing at Odori Park Nishi 8-chome (Kita-odori)

 

<< Water stations and other supplies>>

Water stations	11 points	5 km, 10 km, 15 km, 16 km, 20 km, 25 km, 30 km, 34.1 km, 35 km, 35.7 km, 40 km
Sponge stations	7 points are scheduled be set up (tentative)
Medical aid stations	5 points	20 km, 25 km, 30 km, 35 km, 40 km
Toilets	To be announced

Maximum Number of Entrants

8,000 runners (accepted in the order of entries received)

Entry Fee

8,000 yen

* The fee includes tax, accident insurance and a charitable donation to children who have been orphaned as a result of traffic accidents.

* Entrants are responsible for covering any handling charges related to payment methods.

Regulations

In accordance with the 2009 Regulations of the Japan Association of Athletics Federations and the Hokkaido Marathon

Eligibility

Runners, both men and women, must be at least 19 years of age on the race day and have records indicating completion of a full marathon within 5 hours or a half marathon within 2 hours 20 minutes since January 1, 2007.? For those wishing to be deemed eligible using records from 10-km/10,000-m races, such records must be officially issued and indicate a finishing time of 31 minutes or under for men and 38 minutes or under for women.

	JAAF registered runners	Ordinary runners (JAAF non-registrants)
Registration number	Provide the number you filed or registered for FY 2009 with the athletic association to which you belong.? Without this number, you will be registered as an ordinary runner. If your registration is under processing and the number has not yet been officially issued, please indicate “Under processing” in the relevant column and contact the Entry Center as soon as the number is confirmed.	Leave the column blank.
Certificate of record	Separately from the race entry, please submit a certificate of record (a photocopy of the original is acceptable) documenting the record race time you provided upon application to the Entry Center by mail or fax no later than May 20, 2009.? If you fail to do so by this time, you will be regarded as an ordinary runner. Those applying with record times achieved at the marathon races listed below do not need to send a certificate of record as the Secretariat can confirm the details.	Not requested.
	Requirement for submission of a certificate of record is exempted for applicants with record times achieved at any of the following races: Hokkaido Marathon, Lake Toya Marathon, Chitose JAL International Marathon, Shibetsu Half Marathon, Hakodate Half Marathon, Betsukai Pilot Marathon
Affiliation name	(1) Group entries Please provide your team name (up to seven characters) as filed or registered for FY 2009 with the athletic association to which you belong.	In the affiliation column, please provide your team name (up to seven characters). If the organizer deems the name offensive to public order and morals, you may be asked to change it. If this column is left blank, the name of your municipality will be considered as the name of your affiliation.
	(2) Individual entries Please provide the name of the athletic association (up to seven characters) with which you have filed or registered for FY 2009 in the affiliation column.
	* Entrants, both group and individual, who provide a team name different from the one officially filed or registered with the athletic associations to which they belong will be regarded as ordinary runners.
	* Please note that the Secretariat will shorten entrants’ organization/affiliation names to fit within seven characters for administrative purposes. * Abbreviations including “fund.,” “corp.,” “co.,” and “LLC” should not be used.
Other	(1) Domestic and overseas runners to be invited are recommended by the Japan Association of Athletic Federations and the organizer.
	(2) Escort runners for those with visual disabilities must register according to the eligibility criteria described above and inform the Entry Center of their participation as an escort runner.? Runners with visual disabilities are allowed up to four escort runners.

The Race

Bib numbers	Bib numbers will be allotted according to the submitted record times (in the order of marathon, half marathon and 10-km/10,000-m races) for JAAF registrants and ordinary runners by gender.
Starting lining-up	After the invited runners line up at the front, other entrants, both JAAF registrants and ordinary runners, will be lined up in the order of bib number irrespective of gender. Those who are late for the designated assembly time will take a place at the end of the line.
Checkpoint closing times	Checkpoint closing times will be set as shown in the table below.? As traffic control will be lifted thereafter, athletes who are behind the closing time of each checkpoint may not continue the race. Checkpoint Closing time after start Closing time 5 km 40 min. 12:50 10 km 1 hr. 15 min. 13:25 15 km 1 hr. 50 min. 14:00 20 km 2 hr. 25 min. 14:35 25 km 3 hr. 00 min. 15:10 30 km 3 hr. 35 min. 15:45 35 km 4 hr. 10 min. 16:20 40 km 4 hr. 45 min. 16:55
Cut-off point	To ensure the safety of runners and promote the smooth operation of traffic control release, two cut-off points will be set up as follows: (1) The 13.8-km point (the intersection of Miyanomori-Kita 24-jo-dori and Shinkawa-dori) When runners in the leg toward the turn-around point cross with the leading runner in the return leg at the intersection of Miyanomori-Kita 24-jo-dori and Shinkawa-dori (the 13.8-km/37.4-km point), those who are excessively behind will not be permitted to continue the race regardless of the time. (2) The 28-km point (Shinkawa-dori) Cut-off time: 3 hr. 21 min. after start (Clock time: 15:31)
Other	(1) Distances will be displayed every kilometer throughout the course.? In addition, the remaining distance will also be displayed every kilometer for the last 5 km.
	(2) Athletes considered to be behind checkpoint closing times may be called to discontinue the race by the officials in charge.
	(3) Runners who arrive at checkpoints after closure or who are called to discontinue the race should take off their bibs and board the accommodation bus at the accommodation checkpoint or the rearmost accommodation bus.
	(4) In the event of an emergency such as an accident or a fire during the event, the course may be opened to emergency vehicles.? In such cases, runners are requested to follow the instructions of the police, fire fighters and race officials.

Entry Period

April 22 (Wed.) 9:00 a.m. to May 20 (Wed.), 2009

Entry Method

Kinki Nippon Tourist will serve as an intermediary to help overseas competitors register at the Hokkaido Marathon and handle their inquiries.
Please access the following URL and fill out the necessary details on the online entry form before submitting it via the Web page.
Payment may be made by credit card only
http://www.knt.co.jp/ec/2009/hokkaidomarathon/ (Establishment on April 22)

Entry Acceptance

Entry acceptance details will be mailed to entrants whose participation is authorized by mid-July (scheduled).

Participation Prize

An original T-shirt will be presented to all participants.
(To be given when bib number are distributed.)

Awards

For the men’s and women’s races, the first- to eighth-placed runners will receive awards.? In addition, rookie awards will be presented to two new runners (a male and a female) aged 25 or younger who have participated in a maximum of three full marathons, including this race.

Entry Guidelines

Entrants must agree to the guidelines described below before entry.

1. Athletes are required to undergo health checkups prior to entry.
2. In the event of accident or sickness during the race, the organizer will assume responsibility for providing first-aid treatment, but expenses and responsibility for other treatment will be borne by athletes themselves.
3. Changes or revisions to eligibility information cannot be made once an application is submitted.
4. Entry fees once paid are not refundable for cancellation based on personal reasons or for excess in payment.
5. False declaration of records, age or gender and substitution by others (illegal substitution) are not allowed.? Entry qualification will be revoked in such cases.
6. If the event is cancelled due to reasons beyond the control of the organizer, including earthquakes, wind and water damage, incidents and accidents, entry fees will not be refunded.
7. The organizer maintains the right to reproduce images, photos, articles and personal records, among others, of athletes on through media including TV programs, newspapers, the Internet and mobile sites.
8. The organizer will observe the Personal Information Protection Law and properly manage entrants’ personal information, and will not use such information for purposes other than activities related to the operation of the Hokkaido Marathon.

Schedule

Date and Time		Event	Venue	Note
Aug. 29 (Sat.)	10:00 ? 20:00 (tentative)	Registration/issuance of bib numbers	Sapporo Park Hotel Park Plaza (B2F)	Registration/issuance of bib numbers will be conducted only during the designated time.
	17:00	Opening ceremony	Sapporo Park Hotel Park Hall (3F)
Aug. 30 (Sun.)	8:00 ? 9:30 (tentative)	Registration/issuance of bib numbers	Sapporo Park Hotel Park Plaza (B2F)	Registration/issuance of bib numbers will be conducted only during the designated time.
	To be announced	Award ceremony	Odori Park (exact location and other details to be finalized)

Other

1. Athletes who feel ill are required to undergo a medical examination at the registration desk the day before the race or at the Medical Headquarters located at the start line on the day of the race, and to follow the doctor’s instructions.
2. Doping tests will be conducted on athletes randomly selected from among all participants in conformity with the IAAF Charter.? Please follow the directions of officials in charge of the test.
3. Requests for special drinks can be accepted only from invited runners.
4. Athletes wearing outfits deemed inappropriate for the race or their health may be instructed to leave the race.
5. Official certificates of record will be mailed at a later date to JAAF registrants who complete the race and wish to obtain such certification.? Certificates of completion will be issued to all athletes who complete the race.? JAAF-registered runners can request an official certificate of record at the finish area in Odori Park subject to a handling charge of 100 yen.